Manage and view your events

Managing Event Sessions in Agendize

Session management is a key step in organizing an event. The “Session List” interface allows you to view, filter, search, and create sessions from a single screen. This guide explains the main features of this section and the access rights required.

Overview of the Session List

Each row in the table represents a session linked to an event. The displayed columns are:

• Event Name

• Date & Time of the session

• Duration (in hours)

• Participants: number of registered users / maximum capacity

• Capacity (%): fill rate

• Establishment: establishment linked to the session (if applicable)

• Location: address, link, or custom text

• Status: Open (registrations allowed) or Closed

• Visibility: Public or Private

Each session has an action menu (•••) to share, open/close, or cancel the session (depending on user rights).

Searching and Filtering Sessions

To find a specific session or navigate the list:

• Use the text search field to filter by event or session name

• Apply time filters:

  • All

  • Last month

  • This month

  • Next 30 days (default)

  • Next month

  • Next 3 months

• Use advanced filters to refine results by establishment, status, visibility, etc.

➕ Creating a New Session

The Add a session button (top right) is visible only to users with the appropriate permissions. Each session must be linked to an existing event.

When creating a session, you’ll be asked to fill in:

• Associated event

• Date and start time

• Location (based on event settings)

• Establishment (if not a global event)

• Visibility (public or private)

Access Rights for Session Management

Access to sessions depends on the event type and the user’s role.

Global Events

• Global Administrator: can view, create, and edit all sessions

• Global Planner: can only create sessions

• Global Reader: can only view sessions

Local, Multi-Establishment, or Network Events

• Event Administrator: can manage sessions for establishments they have access to

• Event Planner: can create sessions for their establishments

• Event Reader: can only view sessions related to their establishments

✅ Real-Time Monitoring and Management

The session list is a central hub for monitoring event activity: fill rates, locations, and scheduling. It allows you to react quickly—by adding a last-minute session, closing a full one, or adjusting a location.

? Need help with the step-by-step creation process? Check out the Create a Session guide