Manage and view your events

The "Sessions List" allows users to view and manage all sessions related to their events. This interface simplifies the process of searching, sorting, and organizing scheduled sessions. The purpose of this documentation is to provide a detailed explanation of each feature so that the support team can assist users effectively.

Search Bar:

• Purpose: The search bar allows users to search for a specific session by typing the name of the associated event.
• Functionality: When a keyword or the full event name is entered in this bar, the sessions list updates to show matching results. Users must click "Search" or press "Enter" to execute the search.
• Usefulness: This feature saves time by enabling users to quickly find specific sessions, especially when the list is long or when multiple sessions have similar names.

Available Filters:

Several filters are provided to help users narrow down the visible sessions according to their needs:

• All: This default filter displays all sessions, whether past or upcoming. It offers a complete overview of all sessions in the system.
• Last Month: This filter shows only the sessions that occurred in the previous month. It is useful for reviewing recent events that have already taken place.
• This Month: Shows sessions scheduled for the current month only, allowing users to focus on immediate or upcoming events.
• Next 30 Days: This filter limits the view to sessions occurring in the next 30 days from the current date, offering a short-term overview of future events.
• Next Month: Filters sessions scheduled for the following month, making it easier to prepare for upcoming events in the near future.
• Next 3 Months: This filter displays sessions scheduled over the next three months, providing a medium-term view of the event calendar.

These filters are practical for users who want to see sessions based on the time period or date.

Sessions Table Columns:

The table summarizing the sessions contains several columns of information that can be sorted as needed. Here is a detailed description of each column and its purpose:

• Sessions: This column lists the names of sessions or events and often includes the session’s duration. Sorting this column can help users quickly locate a session based on its name.

• Visibility: This column indicates whether a session is public or private. Public events are accessible to everyone, while private events are restricted to a specific group of users. Sorting by this column helps separate events based on their availability.

• Schedule: This column shows the date and time of each session. Users can sort this column to display sessions in chronological order, making it easy to track upcoming or past sessions based on their timing.

• Location: This field specifies where the session will take place. The location can be physical (a specific address) or virtual (a link to an online meeting, for example). It is important to check this column to know where the event will be held.

• Speakers: This field shows the number of speakers or facilitators scheduled for the session. Speakers may be lecturers, trainers, or event hosts. This information is useful for organizing support based on how many people are involved in managing or presenting at the session.

• Participants: This field indicates how many people have registered for the session. It helps track the popularity of the event and check if the session is nearing full capacity.

• Capacity: This field indicates the maximum number of participants the session can accommodate. Monitoring this value is important, as a session may be limited in terms of available seats. Once capacity is reached, registration for the session may be closed.

• Status: This field shows whether the session is still open for registration or closed. An "Open" status means that participants can still sign up, while a "Closed" status means that the session is either full or completed.

Advanced Filters:

• Purpose: Advanced filters offer additional options to refine the search even further. They allow users to filter sessions based on more specific criteria.
• Functionality: When users click the "Advanced Filters" button, a set of additional options appears. These may include filters based on event type, speakers, number of participants, or other relevant characteristics.
• Usefulness: This feature allows for more precise searches, especially for users needing to find events based on very specific criteria or for managing a large number of sessions.